California Payroll Tax Due Date and Requirements – All Details

It often happens that you get busy with work that you end up forgetting due dates. As a firm that provides accounting solutions; we understand this very well. Thus, in this blog, we will discuss the California payroll tax due date and other requirements for it.

Before proceeding, it is important that you learn that due dates are set by the IRS (Internal Revenue Service) and other agencies. These dates may vary year to year and are not really fixed. The changes take place when the due date falls on a weekend or a festival/holiday.

Tax Filing and California Payroll Tax Due Date

As per the law of California, every employer needs to report a particular set of information on a regular basis. To attain any specific information, simply get in touch with the team of Account Cares. We will guide through the entire tax filing process. You can also find other online and electronic filing methods if you browse the internet.

Some Points to Remember: –

  • Each and every employer requires submitting employment tax returns, payroll tax deposits and wage reports to the EDD (Employment Development Department).
  • Penalties are charged from 1st January (start of every year)
  • If you visit the EDD website, you will learn that they do not charge anything to employers and payroll agents. Managing your account is totally free of cost.
  • Visit the e-Services section and get hold of options like – view rates, file reports, make deposits, update business info, close/reopen an account etc.
  • The best part of EDD is the fact that their e-Services are always available. Moreover, they are rapid, secure and super simple. Any employer/payroll agent can avail them at any time.

Quarterly Contribution Return and Report of Wages(DE 9) and (DE 9C)

There are two kinds of Quarterly Contribution Return and Report of Wages, one of DE9 and the other one is DE 9C. Every employer requires filling both of them. The report filing can be easily done online and does not need specific expertise. If you face any issue with it, you may contact Account Cares professional. But before that, let us learn the difference between both the reports: –

DE 9

The DE 9 accommodates detailed wages and taxes paid for each quarter. In case your DE 9 demonstrates an overpayment or an excessive charge, the EDD will send you a refund consequently. In case a tax installment is expected, it ought to be submitted with a Payroll Tax Deposit (DE 88/DE 88ALL) (obligatory EFT filers must transmit all State Disability Insurance/Personal Income Tax deposits by EFT to stay away from noncompliance penalty).


The DE 9C reports consist of individual employee wages per quarter. In case you are a family unit employer or a household employer, you can learn about it from EDD’s Household Employers section.

Process of Reporting

You may file a report by two methods, either by e-filing or through paper filing. The process is as follows: –

Electronic Filing

Visit the EDD website and make use of the e-services section to start filing, paying and managing your employer payroll tax account online. You will attain step-by-step instructions on the website itself. In case you find any difficulty, feel free to contact us.

Paper Filing

In case you have completed the E-file and E-pay Mandate Waiver Request (DE 1245W) formalities, the approved tax forms will be mailed to you. In case you wish to file tax form via the paper filing method, you may mail it at: –
State of California

Employment Development Department (EDD)
PO Box 989071
West Sacramento, CA 95798-9071

NOTE: – There are some tax forms that need you to state the report or deposit’s quarter. The format of the date is – one digit representing each quarter and the last 2 digits of the year. Pay attention to the format because messing up with the format may lead to penalties, delays, and misapplication of funds or interest. Let us help you understand that a little:-

  • 1st quarter of 2019 will be written as 191. Here 19 stands for the year 2019 and 1 stands of the 1st quarter i.e. January, February & March.
  • For the upcoming quarters, you will be writing, 192, 193, and 194 respectively.

Filing Forms in a Timely Manner

The timing of electronic forms is controlled by the date they are finished and transmitted, for paper forms, the stamp date is utilized. At the point when the due date falls on a Saturday, Sunday, or legal holiday, the following working day is viewed as the last opportune date.

Filing late reports may cause Penalty as well as interest.

DE 9 and DE 9C Payroll Tax Due Dates

Report QuartersFiling Due DatesGuilty if Not Filed By
January, February, March1st April 201930th April 2019
April, May, June1st July 201931st July 2019
July, August, September1st October 201931st October 2019
October, November, December1st January 202031st January 2020


This was a blog specially dedicated to California payroll tax due date, we intend to post more such blogs in the future. We hope you would not miss out the due date now that you know all the details.

Account Cares is always available to provide relevant help related to payroll software like – QuickBooks, Sage, and Xero. For any query or suggestion, contact us through our global toll-free number or simply place a comment below.

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